Microsoft Word is one of the family member of Office 2000 while other members are Excel, Poweropoint, Access, Outlook, Bookshelf Basics and Microsoft shared features, includign the office short cut bar and Office Binder.

1.1 Purpose of Word 2000
With the application program of MS word, generally any document like letter, memos, newsletter, report could be prepared. It also helps to send documents to a group of people for feedback. Mailing list could also be maintained through using the application program.

1.2 Organizing the teaching procedure:
As it has been mentioned earlier that any type of document is possible to made by using the Word 97 application program. Depending on nature of the document you require to use available functions exist in the program. For a particular document one may require acting some specific functions while in case of other document preparation some of previous functions may not be used but may have to use some additional new functions in accordance with the necessity of the document.

Therefore, attempt has been taken to provide an idea on most common functions those need to be used frequently to any document preparation. It is assumed that if one become familiar with the commonly used functions will also be able to use other functions, if require, during document preparation.

The entire teaching procedure has been included in to three chapters.
Chapter 1(Introduction To Word)

Components of Word document ( it will also include starting window): this chapter will describe all the existing features in the Word 97 that would make the learners to be familiar with the application program.
Chapter 2: Setting an example of prepared document through which attempt has been taken to made familiar with mostly used function.
Chapter 3: After preparing document the document will require to be printed. Therefore in this chapter the necessary functions will be taught.

Starting windows:
After switching on the monitor and CPU the computer will be ready for running any desired application program (obiviously those are loaded on to your computer).
To start working on Microsoft Word you need to:
" Click on the "Start" button at the bottom left of the screen.
" Select the programs option of the start menue
" Select the Microsoft option from the program submenue.

Starting MS word Fig:

OR, if Office short cut bar exists on to your computer screen, you just click on icon named "W".

This invokes Microsoft Word and starts a new window.

Document Window:
When you start word, each time a new document window is displayed. The document contains individual word files. This window differs from an application window that is displayed even if no documents are open as long as word is opened.

Components of Document window:
The components of the document window are shown in the following figure:

Title bar - displays the name of the program, the name of the document in which you are currently working, the control menue icon, the Maximise, Minimisze and restore and close button located at the top right corner of the bar. The size of the word window can be altered by double-clicking on it.

Menu bar- is located just below the title bar. It contains nine options namely File, Edit, View, Insert, Format, Table, Window, Help.

Each of these bar items has drop-down meues i.e if you click to any one of the option you will find more options. For example if you click on "File" you can find some additional option like new, open, close, save, save as, save as HTML, versions etc.

Ruler bar: It enables you to format the vertical alignment of text in a document and is also used to set tab stops on a line of text. You can select the ruler option from the view menu to display or hide the ruler bar.

Status bar: the bar is located at the bottom of the screen and displays the information about the active document on which you are working at the moment. This includes the page number, and the column and line number on which uou have positioned the cursor. Beside these, there are five labels including
REC indicates macro recoder
MRK indicates revision making
EXT indicates extend selection
OVR indicates overstrike mode
WPH indicates help for Word Perfect users.
Work space: the area on the document window where you enter the text.

Task bar: the bar consists of Start button, which is used to start and switch between applications that have been launched.

View buttons: the word document consists of four view buttons- Normal view, online layout view, page layout view and outline view at the bottom left of the horizontal scroll bar.

Insertion point -is a tall blinking vertical cursor that indicates the place where the text or graphics will be placed when you insert them.

Mouse pointer: It resembles an I-beam. The pointer change shape when it passes over certain parts of the word document window.

Office Assistant-It displays context-sensitive help about the current operation. You can type your request on which you want to get help.
To invoke the office assistant, press F1. To close the Office Assistant altogether, right click on the Office assistant and select the "Hide Assistant" from the shortcut menu, or clck on the office assistant window's close button. (Attach figure 1.3)

Scroll bars- there are two scroll bars in the word document window one is vertical scroll bar and another is horizontal scroll bar. The vertical scroll bar is used to move a document vertically while the horizontal scroll bar is used to move the document horizontally

Toolbar Button
Toolbar contain buttons, dropdown menus and other controls that help you alter the appearance and arrangenments of documents by executing a variety of word documents.
Word provide 13 toolbars that help you perform tasks faster and with ease as. The most commonly used toolbars are standard and formatting toolbars.

If you want to use other toolbars, follow the following instruction:
1. Click on "View" on the menu bar.
2. Select the toolbars option
3. Select the desired option ( for example-data base, drawing etc)from the drop-down menu and click
Standard Toolbar
The standard toolbar exists below the menu bar. Standard toolbar provides shortcuts for menu commands. Following is the table where you will find the buttons available in standard toolbar, its name and function.

Formatting Toolbar
The formatting toolbar contains tools which are common to many wondows programme and related to formatting of text in documents. This includes changing document styles, fonts, font size, type style, alignments, listing fromats, intending level and borders. Below is the table where names and function of tools of formatting toolbar are mentioned:

Creating Documents:
Before you write anything in Word 97 you have to create a new file, to do so, follow the following steps:
1 .Select the "New" option from the file menu of the menu bar
( A new dialog box will appear having different options like General, Letters & Faxes, Memos, Other Documents & Report)
2. Select the "general" option in the dialog box
4. Select the Blank Document icon
5. Click on the "Document" radio button in the create new box.
6. Click on the "OK" button

A blank new document is displayed.

Alternatively, a new document could also be created by clicking on the "NEW" button of the standard toolbar or by pressing the Ctrl+N combination of keys.
Saving document:
Once you start writing something in the recently created document, it may be either finished or may not be. Whatever the situation in order to preserve the document for future use, you must save it on the disk. Following are steps that you required to do so:
1. Select the save option from the file menu, or you can click on the "Save" button on the standard toolbar or press Ctrl+S to open the Save As dialogue box.
2. Enter a file name in the File Name box and click on the Save button.

By default, the new document is saved as a Word document with an extension dot doc ( .doc)

Saving a file in a specific location: If you want to save the file other than the default directory then
1. Select the save option from the file menu, or you can click on the "Save" button on the standard toolbar or press Ctrl+S to open the Save As dialogue box.
2. select the desired directory using drop down list
3. double click on the selected directory
4. write your file name in the File name box
5. click the save button.

Locating and opening the file: To search files by their filenames and to open, follow these steps
1. Select the "Open" option from the File menu.
2. Eneter the file name you want to search
3. Select the Search Subfolders option from the Command and Settings drop-down menu
4. Click on the Details button to see the size, type, date, and time when the document was created.
5. Click on the "Preview" button to take a look at the selected file's contents.
6. Double-click on the filename to open the file.

Inserting text:
The insertion point always stays within the text area. When you type in the text, it is pushed to the right and down.
A character is deleted by pressing either the "Backspaces" or "Del" key. The Del key removes a character from the current cursor position; the backspace key removes the character to the left of the cursor one position to the left.
To insert a line, position the cursor at the beginning of the line or at the end of the line and press the "Enter" key.

Selecting Text:
To select one word, you require to:
" Place the insertion point on the word and double-click on it.
To select a sentence. You:
" Hold down the "Ctrl" key while clicking any where in the sentence
To select a paragraph, you
" Place the mouse pointer in the selection bar and double-click on it

To select specific text, you:
" Click and drag the I-beam pointer over one character, one word or the entire screen.

Deleting and Moving text:
To delete a text from a document you require to follow the following steps:
1. Firstly you select the text that you want to delete
2. Select the "Cut" option from the Edit menu, or click on the "Cut" button of the standard toolbar
Alternatively, select the text and press Ctrl+X

Moving the Text:
The steps you need to follow if you want to move the text from one point to another:

1. Select the text to be moved
2. From the Edit menu, select the "Cut" option
3. Position the insertion point where you want the text to be displayed
4. To paste the text to the required position select the paste option from the "Edit" menu, or click on the paste button of the standard toolbar

Alternatively, you can use Ctrl+V to paste the text to the required position.

Copying Text:
It is possible to copy desired part of the text to another part of the same document or in a different document. To do so, you have to do
1. select the text to be copied
2. click on the "edit "menu and again click on the "Copy" option
3. Move the insertion point to the location where you want to paste the text.
4. Select the paste option from the "Edit" menu to paste the selected text in the desired location.

Paste Method:
Press the "Ctrl+v" together to paste the document you cut before to specify location.
Or
Click the right mouse button and select paste option.